Bulk athlete + guardian import

You can now bulk-import athletes and their guardians from a CSV file instead of entering each player by hand. Perfect for onboarding a new club, starting a new season, or migrating a roster from another system.

Who can use it: club admins and team admins (coaches). Where to find it: top nav → Import.

What it does

• Upload a CSV with one row per athlete. Each row can include up to two guardians (e.g. mother + father), so whole families come in together.
• Assign every imported athlete to a team at upload time — or import without a team and assign later from the roster screen.
• Column names in your CSV don’t have to match ours. After upload you get a column mapping step where we auto-detect what we can ("First Name", "DOB", "Parent Email", etc.) and let you override anything we got wrong.
• Preview the first five rows before committing, so you can spot a wrong mapping before the import runs.
• Live progress while the import runs, with per-row error reporting if anything fails validation.

Families sharing one email are now fully supported

If both parents share a household email like thejones@gmail.com , both guardian records are created correctly and linked to the athlete. Previously some parts of the app (invoices, financial permissions) would only see the first guardian with a matching email — this is now fixed everywhere.

What’s required in the CSV

Athlete first name, last name, date of birth (YYYY-MM-DD), gender (Male / Female / Non-binary / Prefer not to say), plus guardian 1 first name, last name, email, and mobile. Everything else is optional. Click Download sample template on the import page for a starting CSV.

What’s coming next

• Updating existing athletes on re-import (today, re-uploading the same CSV safely skips rows that already exist, matched on first name + last name + date of birth + club).
• Downloadable error CSV for failed rows (currently shown in the UI only).
• Additional importable entity types (facilities, events, etc.).